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Reprographics Assistant (Part-time)

Monday to Friday 13:00 to 17:00 and two Saturdays in four 8:30 to 12:30
(Term time – with some flexibility over the school holidays)

An opportunity has arisen for a Reprographics Assistant to work within the School’s Reprographics Office/Post Room.

The successful candidate will be part of a small team and will be working with a wide variety of printing, copying, binding and encapsulating machinery, including a postal franking machine. Relevant experience in reprographics and/or media/document finishing would be an advantage but enthusiasm and willingness to learn are more important as well as the ability to prioritize work which will come directly from staff or via telephone and e-mail requests.

Other necessary qualities include a methodical and well organized approach to work, being a team player with excellent written and verbal communication skills, as well as being able to work on your own initiative.

Reporting to the Graphics & Reprographics Assistant, provide an efficient and professional reprographics and postal service to the school for both staff and pupils.

Reprographics duties:

  • To meet the demands of client driven workload.
  • Prioritise workload ensuring deadlines are met.
  • Produce a wide range of copied and printed documents including booklets, brochures, posters and programmes etc.
  • To understand and implement the School’s branding concepts.
  • Use a variety of finishing equipment such as binders and laminators.
  • Utilise a range software to produce or amend documents.
  • Utilise Microsoft Office products including Outlook to send/receive documents and requests.
  • Liaise with staff, pupils, contractors and other external contacts in person, via e-mail or telephone.
  • Monitor and maintain stock levels and ensure consumable items are ordered and replenished as required.
  • Arrange service call-outs for maintenance engineers when machines break down or require servicing (obtain authorisation in advance when a cost will be incurred).
  • Ensure quality at all times by own inspection and others.
  • To ensure that safe working practices are observed in line with Health and Safety regulations.
  • To manage first line support of the School’s copier fleet and report any ongoing equipment problems to the Graphics Manager.
  • Undertake any training as required.
  • Carry out other such reasonable duties as directed by management.

Postal Duties:

  • Ensure all outgoing post is packaged securely (where applicable), weighed and the correct labels and postage is applied.
  • Ensure the correct labels and documentation is completed for any guaranteed outgoing post.
  • Ensure the most efficient methods are used.
  • Sign for any incoming parcels or guaranteed deliveries.
  • Ensure incoming post reaches the correct recipients.
  • Utilise a modern franking machine.
  • Take payment for any personal outgoing mail and record usage.
  • Monitor and maintain stock levels and ensure consumable items are ordered and replenished as required.
  • Arrange service call-outs for maintenance engineers when machines break down or require servicing.
  • Report any ongoing equipment problems to the Graphics Manager.
  • Undertake any training as required.
  • Carry out other such reasonable duties as directed by management.

This job description is intended as a guide and is not an exhaustive list of the duties and responsibilities of this role. Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed

For more information, please contact Mr Graham House, Graphics Manager on 01380 814605.

Please contact the HR Department for an Application form - m.williams@dauntseys.org, alternately, you may download an application here - Application Forms (Bursarial)

Closing date for applications is Wednesday, 8 November 2017

Dauntsey’s School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974, and as such successful applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service